Purchasing Information


SMALL PURCHASES

Small purchases are obtained individually by the Authority through a Request for Quotation (RFQ). Electronic, fax, written or telephone quotations may be used. Vendors are strongly encouraged to provide immediate responses to an RFQ since the period of time is short and purchases are usually made promptly. The Authority can solicit a quote from 2 or more vendors, use a state contract vendor or purchase through cooperative. For purchasing under $6,600.00, a minimum of two (2) quotes shall be solicited, if possible. A “Business Registration Certificate” (BRC) would not be necessary. However, if the aggregate to the vendor totals over the $6,600.00 threshold, a BRC is necessary.

As a vendor, you will receive prior authorization through either a purchase order, a direct purchase order or a Visa credit card. Under no circumstances can a vendor provide the goods or services without one of these authorizations.

What is a Business Registration Certificate (BRC)?

Businesses planning to contract with any public agency in New Jersey, including state agencies, local governments, colleges/universities and local school boards as well as with casino licensees will be required to provide a “Business Registration Certificate” as proof of registration as per N.J.S.A. 40A:11-23.2. For more information regarding Business Registration Certificate, please visit: http://www.state.nj.us/njbusiness/registration/

INVITATION TO BID

This is a formal competitive bidding process used for large purchases or construction projects. All Bid Specs will be advertised on our website. The bids are opened publicly at a specific time and place designated in the advertisement. The contract is awarded to the lowest responsible and responsive bidder whose bid conforms in all criteria required in the bid specifications. All bid results are posted to our web page under “Bid Results”. A Business Registration Certificate is required at the time of the start of the project.

PAY TO PLAY (P2P)

New Jersey Pay to Play threshold for all contracts is $17,50000 per N.J.S.A. 19:44A-204 et seq. aggregates per for all vendors. Proper paperwork must be completed prior to issuance of the purchase order and/or contract.