Purchase Orders and Contracts


Purchase Orders are issued by the Authority’s Qualified Purchasing Agent. A voucher will be sent to the vendor for signature and must accompany each invoice and/or certified payroll for payment.

CANCELLATION OF A PURCHASE ORDER

A purchase order or contract may be cancelled only with prior approval of the Purchasing Agent. The Authority may cancel a purchase order or contract because of unsatisfactory performance or no performance by the contractor as approved by the Purchasing Agent.

A contractor may request a cancellation of a purchase order or contract or portion thereof, because of circumstances beyond their control. Under these circumstances, only the Purchasing Agent will consider such requests when submitted in writing with proper documentation.

DELIVERY AND INSPECTION

Deliveries must be made in compliance with the instructions indicated on the Purchase Order/Contract.

UNAUTHORIZED SUBSTITUTIONS

Product substitutions shall not be made by any contractor or supplier without prior approval or the receiving department or Purchasing Agent. Substitutions must be equal quality and at or below the quoted price. The Purchasing Agent will make the final decision.

DAMAGED GOODS

If damaged goods are received, the MUA will notify the vendor immediately. It shall be the vendor’s responsibility to replace the merchandise. In the case where the damaged goods will not be replaced, the amount of the damaged goods will be deducted from the purchase order.